Company Secretarial Services

Tailor made support for all your requirements; from statutory maintenance to drafting services

Contact us

Company Secretarial Services

We offer a range of company secretarial services, including statutory maintenance, amendments to articles, rights issues, directors service offices, and general power of attorney. Entrusting us with the demanding function of company secretary, leaves you free to focus your resources on growing the business. We keep the company from defaulting on its secretarial obligations, and you can view the data we manage for you at any time via our secure online portal.

Statutory Maintenance

Every Private Limited Company has a number of annual filing obligations, and the Registrar of Companies is increasingly severe with those who fail to comply with filing requirements.

  •   Preparation and filing of all statutory forms, including annual returns, minutes of AGM and EGM’s and Resolutions
  •   Appointment and resignation of directors and secretaries
  •   Maintaining of statutory books, including Register of Members, Officers, Directors Interests, Minutes and Debentures
  •   Producing company profiles when required
  •   Change of accounting reference date documentation

Drafting Services

Stanley Davis Group‘s team of qualified and highly experienced chartered secretaries provide a range of drafting services for articles of association, alteration to share rights, bonus issues, rights issues and share exchanges.

Recent changes in the companies act have brought major changes to a company's constitution. Your company could benefit from a review and redraft of your Memorandum. We can review your memorandum and advise and redraft where necessary.

Drafting Services

Office and Address Services

Enhance your corporate image and protect your privacy with our office and address services

Registered Offices

Stanley Davis Group provides a registered office service for companies in England and Ireland, for just £200 a year. Every UK company must have a registered office in the country in which it’s registered, as all communications and notices from Companies House and HMRC will be sent to this address, and our registered office facility includes forwarding any official mail received from Companies House and the Inland Revenue.

Service Address

Every company director and company secretary is required by law to have a service address: an official correspondence address on public record, at which they’ll receive mail from HMRC and Companies House. Stanley Davis Group’s service address facility is useful for directors and company secretaries who do not have a UK address or who wish to keep their residential address private.

Office and Address Services

Virtual Office Service

Stanley Davis Group central London address is available as a mail forwarding service that limited companies can subscribe to receive both official and unofficial mail. We can also provide a complete virtual office solution with mail forwarding facility, phone line options and a dedicated fax line.

Service Cost (per annum)
Registered Office Service £200 per annum
Service Address Service £75
Mail Forwarding Service £250
Dedicated Phone line £250
Non-dedicated phone line
with greeting message
Dedicated fax line £250


Companies Act 2006 – Top 10 items to consider redrafting in your articles, if they were drafted prior to 2009.

A company now has all the powers of a natural person so, if you have objects or powers in your memorandum they will now be treated as restrictions.

If you have an authorized share capital, this is now a cap on the number of new shares the company may issue. The restriction can be lifted by deleting the clause or by adopting new articles.

If a private company has only one class of shares, the directors no longer need shareholder authority to allot. An existing authority may act as a restriction.

Whereas companies used to need specific provisions for actions such as redemption of shares, now the reverse is true. If shareholders want to restrict the directors’ powers, they must insert a restriction in the articles.

If the articles permit, a company name may now be changed by a resolution of the directors rather than the shareholders.

Directors have a duty to avoid situations that conflict with the company’s interests. The duty can easily be infringed if the articles do not contain an appropriate clause that gives the directors freedom to vote on matters in which they are interested.

Since April 2008, private companies no longer need a company secretary, but one is required if the articles demand it. If you wish to dispense with a secretary you must check and amend your articles if necessary.

The notice period required for a general meeting is now 14 clear days for any type of resolution, except for meetings called to deal with the removal of either auditors or directors. If your articles specify a longer date and update to them is desirable.

Private companies do not now need to hold an AGM unless there is specific provision in the articles. If there is such a provision it can be removed.

Written ordinary resolutions can now be passed by a simple majority and written special resolutions by a 75% majority of the total voting rights of eligible members.